Changes

*** '''just click a checkbox "I wanna help" on your profile and you show up in a list so people know they can contact you for help''':Not bad idea, suggestions welcome on how to implement it practically. --[[User:Sitarane.mp|Sitarane.mp]]

===How?===* organise (CS) communication:** again: local contracts contacts per region(e.g. Germany+Austria+Switzerland): '''Everyone takes care of his region'''. Hitchhiking Clubs, CS communication, local communities and press:We will need to make sure there is no important area with no volunteer. --[[User:Sitarane.mp|Sitarane.mp]]** TODO: edit We reorganised the wiki: on . Moved the location discussion away and '''we're now using the main orga pageto list the stuff to do. New organizational model: When you want to do something, you put your name on the same line in the to-do list people responsible** Hitchhiking clubs, CS, presson the wiki. Even if it's for later.'''** TODO: Contact Tadas for Lithuania, Martin for Latvia

* most people will want to avoid Romania because it's very slow. '''The last "choke point" where everyone will pass thru Bucarestis Sofia: have a bigger promo action there, like in BCN?'''**The participants of the pre-meeting were very reluctant to invest time-energy in setting up a BCN-like or even Odessa-like promotion action. We estimated that it was a lot of work for a very little effect.

==Whatto do there?==* encourage people to offer suggest activities; have a "what?" or workshop list on the website* also allow *'''A website gimmick is possible where people can register a workshop or activity suggestion, even without offering to suggest workshops organize it, and other people can pick decide to set it up.''':My project --[[User:Sitarane.mp|Sitarane.mp]]* connect Set up a forum for workshops coordination, e.g. "can s/o organise a beamer for coordinationshowing a movie?"* ask on website registration what people like to see and can offer

* '''Permanent "open micstage"'''. People are encouraged to prepare something.* ''jam: who can bring a guitar ''' etc. on the **A websitegimmick is possible where people can request a musical instrument, even without offering to bring it, and other people can offer to bring it.''':My project too --[[User:Sitarane.mp|Sitarane.mp]]* sporty '''sport equipment'''.**A website gimmick is possible where people can request an article (volleyball, frisbee...), even without offering to bring it, and other people can offer to bring it.''':My project too too. That's all very similar stuff. --[[User: who brings what on the websiteSitarane.mp|Sitarane.mp]]* '''free shop'''* '''Open Space''', as usual* '''games''': a on-site place gimmick to suggest them.

* *Werewolf was fun last year.* '''Lightfoot box'''

* TODO: Ben: '''reorganize menu''':That's done actually* '''reorganize the main page''': have a more stranger-friendly place, put the stories aside* '''add a short page on Hitchgathering history'''* '''how hard it is for off-Schengen to come'''? ... put it on the website in Russian. Figure out how Schengen people can assist.

* TODO: how hard it is for Ukrainians and Russians to come? ... put it on the website in Russian ==Differences to other gatherings, including ours==* Umh, which? ==Learning points from Hitchgathering 2010 [[Hitchgathering/2011/Evaluation|feedback]]==

* '''Promotion was a pain and boring'''. Who wants to do that?* '''Concentrate on social media, internet'''* TODO: * Julien: reach out to authors etc (see evaluation suggestion), contact Miicoo, (hospex camp organizers), AndrejAndrei in Montpelier, La Sophiste, Pavel, Tom (Roadjunky), [http://www.facebook.com/rochjub Roch Jub] (the guy that organizes the Paris-Dakar [http://hitchhikingcontest.org/ Hitchhiking contest]), Mark Boyle (http://justfortheloveofit.org), [http://www.facebook.com/pages/Thomas-Loves-adventures/123615887665522 Thomas Love] (Tomislav Perko).:Please add some other celebrities.

* TODO: '''have flyers''':Contact Robino about last year.* TODO: * track distribution and make it more open; make better use of them

* TODO: much '''Much more DIY promotion''', e.g . Michendorf, Grunewald in Berlin, the A'dam spot to Germany, Horner Kreisel in Hamburg**Paint the web address with your marker on the HH spot, put it on your cardboard and hang it somewhere**'''Look at the list for getting [[Hitchgathering/2011#Promotion:_DIY.21|more ideas]]''' (additions welcome)

* '''have a kitchen like last year: TODO''': sign up for stuff on the website, but mostly local support (soup kitchens?). Same website gimmick...* have '''Find a bike''' (with trailer!) on the spot, as town will bei 40m away * have pre-meetings with relaxed travel times/distances to the main meeting, to not exhaust people * make sure there is some (Russian-speaking / local) core facilitators to turn to; everything else should work ad-hoc

* look for nomad bases in '''have pre-meetings with relaxed travel times/distances''' to the eastmain meeting, there is oneto not exhaust people: TODO: get in touch with ChristopherThat was a problem last year.

* we need power!: have solar panels '''make sure there is some (Russian-speaking / add links local) core facilitators to buy etc.* Internet: try and organise mobile Internet, it turn to'''; everything else should be cheap in Eastern Europework ad-hoc

* have a contact list on '''look for nomad bases, open houses, squats and stuff in the laptop for those who didneast'''t sign up before, maybe even on the website directly* make people upload photos (to Flickr?), have an "official" tag, maybe *there is one common Flickr account: get in touch with Christopher

* provide auto-sticking paper for name tags; or whatever information they like'''we need power!: Malerkrepp (english?)have solar panels'''**add links on where to buy them.* '''Internet: try and organise mobile Internet'''**Yeah, Hennathis is 2011. Should be fine.

* '''have a hashtag contact list on the laptop for twitterthose who didn't sign up before, people should put their best moment maybe even on the internet website directly'''**Instead of doing it on a cardboard, taking a picture of it, and we compile never bothering about it.* '''make people upload photos to a central spot''' (to Flickr?), have an "official" tag, maybe one common Flickr account

==Hitchgathering 2011: location* '''have a hashtag for twitter''', preparations, facilitation, community involvement (word-of-mouth), marketing & media==people should put their best moment on the internet and we compile it.* see [http://www*Can we make it cross-framework? Do identi.hitchwikica and ping.org/en/Hitchgathering/2011/Magdeburg_Meeting/Minutes/Day2 here]fm use hashtags?

Organizational mess is endemic to this event. We tried to brainstorm ways to work less and do more.* there is the idea of '''regional contact persons''', see above**Put a list of countries we need covered on the orga wiki page. People can put their names...* we do not see a need for much roles and instead '''favor a task-centered approach''':** '''put names (and dates maybe ) on todo items'''** move '''Identify completed items to a "done"-headline.'''* TODO: have two people looking *'''Periodically ask on the mailing list for a volunteer to go over the todo list regularly and query people about itsee if the items that have names in front of them are being done, and identifying the important tasks that nobody is doing.'''

* '''Whoever comes are the right people.''':Huh... Someone likes to quote scripture... --[[User:Sitarane.mp|Sitarane.mp]]* '''We reject competition in favor of diversity''' ==facilitating the people who want to participate/collaborate but donno how (TODO lists, skill sharing)==* this is on the todo list for Ben already:How about "We support world peace"... --[[User:Sitarane.mp|Sitarane.mp]]

* Now Clarification: '''Mailing list is for instant communication, wiki for actual work'''. We find the website forum redundant with the mailing list (when it come to coordination) and that people prefer to use the mailing list. Therefore, we organized within 're '''dropping''' the existing communication channels we will postpone that to next yearcoordination forum. User forum is still on for organising pregatherings and finding travel partners...

* orga and real '''Another pre-meeting beginning July in Berlin?'''** For organisation but also as an event in itself. We think people will like a little HH trip in June or July. Maybe we can have like 20 people showing up for lulz and work.** to distribute remaining flyers [[Category:Hitchgathering]][[Category:5811]]